Terms & Conditions - Synergy's #WhatIf Pledge
1. The Promoter is Synergy, a trading division of Engine Partners UK LLP of 60 Great Portland Street, London W1W 7RT.

2. Entrants in the competition must be organisations based in the United Kingdom and be directly involved in women’s football either as a brand, team, governing body, charity or association. When you enter the competition, you are agreeing that you have authority to enter the competition on your organisation’s behalf.

3. The competition is not open to anyone directly connected with this prize draw. Employees or agents of the Promoter or any of its group companies or their families or households or anyone professionally connected to this competition may not enter the prize draw either directly or indirectly (i.e. as a member of the entering organisation).

4. Entry into this competition is deemed to be acceptance of these terms and conditions.

5. Only one entry per organisation.

6. By submitting your entry to the prize draws you are acknowledging that you are a budget holder and decision maker for sponsorship or marketing of your organisation.

7. The competition opens at 10am on 31st May 2018 and closes at midnight on 30th June 2018. Entries received after this time and date will not be considered.

8. Entries must be submitted by completing all details in the Google Form between the opening and closing dates. If there are any technical issues please email Adrien.Raynaud@synergy.global

9. Every valid entry is entered into the competition where entrants could win one prize of up to £25,000 (inclusive of VAT were it payable) worth of creative development time from the Promoter’s agency staff. There will be one winner.

10. The creative presentation date and time is to be determined between the Promoter and the selected winner and all parties will commit to do everything they can so that presentation dates are fulfilled on or before 1st December 2018 (“Fulfilment Date”).

11. The winner will be selected by a panel of judges comprised of employees or agents of the Promoter after the closing date and will be notified by phone or email if successful on or before 31st July 2018. The panel of judges shall review the entries to determine the entry which meets the criteria for the competition; in particular:

- you must be directly involved in women’s football either as a team, governing body, charity or association; and
- you must submit a brief.
- the winning entry will be that which, in the opinion of the adjudicating panel, best answers the questions set out in the entry form. Winners must respond and confirm acceptance by 10th August 2018. In the event that the Winner does not confirm acceptance by that date, a substitute winner will be selected and notified.

12. Further Prize Details: The prize includes a kick-off workshop to chat through your brief and objectives, three weeks of creative development time and an ideas presentation where you’ll be pitched to by the Promoter. Final idea pitch presentations will happen around September/October 2018 (flexible) – final date by mutual agreement by both parties on or before the Fulfilment Date.

13. Further Prize Conditions:
a. Prize includes creative development time only;
b. Activation and delivery of the final ideas are not included; and
c. The Promoter reserves the right to replace the prize with an equivalent prize without notice;
d. The creative presentation will be based on the brief you submit and the winner may not amend the brief in any way after the prize is accepted by the winner;
e. Entrants must supply the Promoter with any additional materials reasonably requested by the Promoted to aid them with the brief and the creative presentation within seven days of being asked for this by the Promoter.

14. No purchase is necessary.

15. The prize is non-transferable and there is no cash alternative. No part or parts of the prize may be substituted for other benefits, items or additions. The prize must not be sold on or transferred to another party.

16. All intellectual property rights of any of the Promoter’s final creative ideas belong to the Promoter or as set out below:
a. Creating a marketing campaign for the winner: the Promoter and winner will mutually agree ownership to the final creative ideas. The Winner retains ownership of all intellectual property created independently of this competition.
b. Creating activation ideas for a current sponsor: the winner must have an engaged sponsor that agrees to a budget and should the winner choose to use the ideas proposed the Promoter, both parties will mutually agree ownership and implementation to the final creative ideas.

17. By entering the prize draw, the winner confirms that the Promoter has permission to film and photograph them at the presentation, to participate in reasonable promotional activity including publicity or media interviews and for the images/footage to be used for up to five years for promotion purposes. The winner releases any right to examine or approve the advertising and promotional material that may be used alongside or the use to which is might be applied. The winner gives consent for their names and organisation and/or picture or other likeness (without any compensation or further obligation) in any manner and in any medium for advertising, marketing, public relations or other promotional purposes in connection with the Promoter’s website online, and social media promotion related to Women’s in Football's #WhatIf campaign, except where prohibited by law.

18. The Promoter’s decision is final and no correspondence will be entered into.

19. The Promoter accepts no liability for lost entries. The Promoter and its agents accept no responsibility for difficulties experienced in submitting an entry to these competition, including any technical, hardware or software failures of any kind or lost or unavailable network connections which may limit or prohibit an eligible entrant’s ability to participate in the competition.

20. No other expenses are included in the prizes, e.g. travel to/from the venue of the presentation or accommodation. The presentation referred to in paragraph 10 will take place in London.

21. The Promoter reserves the right to exclude entries in its reasonable discretion which do not comply with these terms and conditions, or those entries which the Promoter believes to be fraudulent, or based on misconduct.

22. By entering these prize draws, entrants agree to that they have read and understood our Privacy Notice.

23. This competition, prizes and these terms are governed by English law and are subject to the exclusive jurisdiction of English Courts.

24. The name and county of the competition winner will be available after 10th September 2018 by sending a stamped addressed envelope to: Adrien Raynaud, Synergy, 60 Great Portland Street, London W1W 7RT.

GDPR Privacy Notice
This privacy notice explains how the Promoter (“we”, “us” or “our”) handles any personal information about you as part of the competition.

1. What personal information is collected: Information in you give us in the entry form for the competition and, if successful, names and contact details of individuals connected to the promotion.

2. Purposes for which personal information will be used: The main purposes for which we use your personal information are: (i) conducting the competition; (ii) liaising with and creating materials for the winning entry. We may also use your personal information for legal and regulatory compliance purposes, for example, to ensure compliance with health and safety requirements and other legal obligations, or in connection with litigation or an internal investigation or audit and to ensure compliance with laws, as well as equal opportunities monitoring.

3. Legal basis for processing: We will only process your personal information where we have a legal basis for doing so. Generally, we will be processing such information to for the legitimate business of promoting the competition and fulfilling the prize. We may also process your personal information to comply with our legal obligations.

4. Where personal information is stored: Your personal information will be held by the Promoter in the UK. Your personal information will not be shared with any third parties.

5. How long personal information is stored for: We will keep your personal information for as long as necessary for the purposes described in this notice. We will keep personal information from unsuccessful applicants for 6 months after the competition closes. We will keep personal data for the winning entry for the duration of the prize fulfilment and for six years thereafter. We may keep your personal information for longer than this where we have a legal obligation.

6. Who personal information is disclosed to: We may disclose your personal information (i) to the panel adjudicating the competition; (ii) in relation to the winning entry, to members of the press and bloggers for the purposes of reporting on the competition; and (iii) our underwriters so that we can maintain appropriate insurance coverage. Finally, we may disclose your personal information to other third parties (i) when required to do so by law, (ii) in response to a request for assistance by the police or other law enforcement agency, and/or (iii) to seek legal advice from our lawyers or in connection with litigation.

7. Your rights: In certain cases, you have the right to request access to, rectification or erasure of, the personal information we hold about you. You may also have the right to object to or restrict certain types of use of their personal information and request to receive a machine-readable copy of their personal information. If you have concerns about the way in which we have handled your personal information, please contact us in the first instance. If you are still dissatisfied, they have the right to complain to the Information Commissioner’s Office.